Office Administrator

Hays Recruitment/ Office AdministratorBasic: £20,000-£23,000Oxford based (OX2 0JJ) with Hybrid working availableThis is a fantastic opportunity for someone to gain full exposure to all aspects of an Administrative based role in a sales driven culture. You will be working within a well- established, global company (32 countries worldwide) Hays are also listed on the London Stock Exchange and is a constituent of the FTSE 250 Index.We are open to applications from candidates who have no experience in Admin or candidates who may be looking for a career change.KEY ACITVITIES/DUTIES: General Admin/Data Input:Provide administrative and organisational support for your allocated Teams/Specialism(s)Updating daily spreadsheets for Directors, Managers and Consultants Providing ad-hoc sales/data reports as required Updating/formatting candidate CVs occasionallyFiling / scanning / printing of documents Assisting in preparing regular reports for Specialisms Attend internal meetings when required to take action points Assist in co-ordinating client and candidate events for the regionAssist in co-ordinating and supporting regional and central incentives and events Assist the team in creating and formatting PowerPoint presentations when requiredMaintain fee trackers for Directors Email distribution list management for SpecialismsOffice Management:Maintenance and management of office and IT equipment.Process travel requestsOrdering office stationery, collateral and merchandise and monitoring and managing the use of this when required Other adhoc office management and admin duties as requiredOrganising external visitors and contractors and being available on site during visitsBeing the first point of contact for queries from the property team Assist managers in preparing for new starters. Supporting with onboarding requirements, ensuring IT equipment is set up and preparing welcome packs for day 1 starters Assist the managers and director with HR Administration related to managing holiday requests, absence and starters/leavers Health and Safety:As appropriate to train and act as a First Aider and/or Fire Warden for the officeImmediately report any injuries, incidents, accidents, hazards or near misses to the Director, the First Aid Officer or the H&S team Follow all reasonable instructions from the Admin Manager/Director in relation to H&SWhat you will need to succeed:Able to handle confidential and sensitive information in a discreet mannerDemonstrates behaviours supportive of the spirit of equality, diversity and inclusionGood interpersonal and influencing skillsAbility to work under pressure and use initiativeAbility to meet deadlinesGood attention to details and accuracyProactive and takes a flexible approach to workDemonstrates a high level of professionalismCustomer focusedTeam orientatedGood systems skills and experience – good level of Microsoft Word, Excel and Outlook.What you will get in returnInternal Learning & Career Zone for self developmentFlexible hybrid working patternBuy and sell holiday allowance – an extra 5 days per year!Black Tie Summer Ball and Christmas PartiesOpportunity for global relocationBroad range of employee wellbeing initiatives and benefitsRetail vouchers, gym discounts and monAccess to virtual doctor unlimited times per yearEmployee loans to buy Tech/Rail/Tram travelPaid charity day #HaysHelps and working closely with charity partnersEmployee support networks i.e Parents@hays, Hays Pride our LGBTQ+ networkStrong environmental and social purpose