Office Coordinator

Office Coordinator/HR Administrator - £23,400-£26,000 - Chester office based - permanent
Employee benefits
Pension scheme - up to 8% employer contribution
Employee referral programme - up to £600 Love2Shop vouchers
26 days holiday + 8 Bank Holidays. Option to buy up to 5 days
Perks at Work
Above and Beyond awards
Income protection scheme
Employee of the Year
Long Service awards
Discretionary annual bonus
Life assurance
Discounted gym membership
Flexible working
Training and exam sponsorship
Employee assistance programme
Paid volunteer days
Purchase additional annual leave
Social events
About SMF Established in 2014, Specialist Motor Finance has built up a portfolio of customers with hire purchase agreements who may not have been offered finance by a mainstream lender.
SMF takes a supportive and collaborative approach to its customers throughout their agreement, offering financial support and multiple payment options while striving to deliver good customer outcomes.
About the role
To be responsible for all day-to-day aspects of the office and facilities and to assist the HR Advisor with administrative tasks and ad-hoc duties. Working closely with the Managing Director on providing a good office experience for staff, managing to budget costs and looking at ways to improve and update facilities. As part of a small team in people services; this role will also include some additional support within the HR function and internal communications areas. This role is based 5 days in the office per week.

Candidate requirements The successful candidate will have:
Strong MS office skills
Strong people skills
Up to date employment law awareness (desirable)
Understanding of company processes and procedures (desirable)
Understanding and experience of Health & Safety practices (desirable)

Key responsibilities Office:
Responsible for ordering stationery, business cards, marketing materials, postal supplies, kitchen supplies. Reviewal of prices to ensure most competitive price is obtained. Purchase consumables for the office and ensure stock levels are maintained
Be the day-to-day contact with the building management company and liaise where required with your counterparts in the other businesses in the building
Be the primary contact for employees to raise facility issues
Liaise with facility management companies, cleaning services, reactive works, pest control and soft service maintenance
Arrange annual summer and Christmas parties
Maintain facilities budget and work closely with the FP&A Manager to maintain costs
Review facility invoices and create required purchase orders
Ensure all Corporate, Social Responsibility (CSR) data is up-to-date and supplied to IM Group
Support, arrange & promote charitable opportunities via OnHand
Ensure all licenses are up to date covering the facilities remit (e.g. TV licence/MLPC)
Responsible for the relationship with outsourced storage business and manage the destruction of data files within the agreed Data Retention Policy
Health & Safety:

Arrange internal training for employees (e.g. fire marshals and first aiders)
Arrange annual testing for PAT testing/fire extinguishers/air conditioning/servicing of water cooler and boiler
Ensuring all equipment is compliant
Carrying out monthly and yearly H&S audits
Maintain the H&S Records Manual for employees and visitors
HR Administration:
Liaise with senior stakeholders ensuring up to date documentation is kept
Provide support to the HR Advisor during complex employee relation cases, including notetaking and producing in detail reports
HR administration, including but not limited to, contracts, offers, recruitment paperwork and updating the HRIS with changes
Complete annual Credit and DBS checks on all staff
Monthly payroll reporting
Social Committee:
Be an active member of the company Social Committee
Organise events within the office to support employee welfare
Create and deliver all internal comms
Undertake ad hoc project work or any other ad hoc day to day tasks within the office/HR, as requested.
Candidate requirements
The successful candidate will:
Be able to commute to Chester Business Park 5 days per week.
Be organised, confidential and professional at all times
Have excellent communication skills, in person, via the phone and on email
Be self-confident and motivated
Be reliable, enthusiastic, and polite
Be willing to learn and participate in training
Be open and honest in communication
Be passionate about their role
Be hardworking and flexible with requirements
Be able to take initiative
The successful candidate will be required at all times to act within the standards expected within Consumer Duty and comply with The Conduct Rules which set the minimum standard of individual behaviour expected when carrying out a role at Specialist Motor Finance. These rules include:
You must act with integrity.
You must act with due skill, care and diligence.
You must be open and cooperative with the FCA, the PRA and other regulators.
You must pay due regards to the interests of customers and treat them fairly.
You must observe proper standards of market conduct.
You must act to deliver good outcomes for retail customers.
Interested? Apply today to find out more!
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