Office Manager

Anderson Knight are recruiting for a medium-sized accountancy firm based in Glasgow, dedicated to providing exceptional financial services to our diverse client base. Ee are seeking a dynamic and experienced Office Manager.. This role is pivotal in ensuring the smooth operation of the�office, focusing heavily on IT and digital transformation.

Job Summary: The Office Manager will be responsible for overseeing the day-to-day administrative functions of the firm, ensuring efficient office operations, and leading our digital transformation initiatives. The successful candidate will manage a team of three, including a secretary, an office junior, and a mailroom assistant. This role requires a proactive individual with a strong background in professional services and a keen interest in IT and office management.

Key Responsibilities:

1. 
   

   Office Management:

   
   
   
   
   
   • Oversee daily office operations to ensure efficiency and productivity.
   
   
   • Manage office supplies, equipment, and facilities.
   
   
   • Develop and implement office policies and procedures.
   
   
   • Coordinate maintenance and repairs for office equipment and facilities.
   
   
   
   


2. 
   

   Team Leadership:

   
   
   
   
   
   • Supervise and provide guidance to the secretary, office junior, and mailroom assistant.
   
   
   • Conduct regular performance reviews and provide constructive feedback.
   
   
   • Foster a positive and collaborative work environment.
   
   
   
   


3. 
   

   IT and Digital Transformation:

   
   
   
   
   
   • Lead the firm's transition to a paperless environment.
   
   
   • Collaborate with IT specialists to implement digital solutions and ensure data security.
   
   
   • Train staff on new technologies and digital processes.
   
   
   • Manage IT resources and troubleshoot basic technical issues.
   
   
   
   


4. 
   

   Administrative Support:

   
   
   
   
   
   • Support senior management with administrative tasks and project coordination.
   
   
   • Organise and maintain electronic filing systems.
   
   
   • Manage correspondence, scheduling, and meeting logistics.
   
   
   
   

Qualifications and Experience:

• Proven experience as an Office Manager, preferably within a professional services environment.


• Strong understanding of office management responsibilities and procedures.


• Demonstrated experience in leading digital transformation initiatives.


• Excellent organisational and multitasking abilities.


• Proficiency in Microsoft Office Suite and other office management software.


• Strong interpersonal and leadership skills.


• Exceptional communication and problem-solving skills.


• Ability to work independently and as part of a team.