Office Manager

GS3 Recruitment are currently recruiting for an Office Manager for our client based in Bellshill, Lanarkshire.
Responsibilities:
* Liaising with Construction Manager to populate weekly timesheets
* Greeting clients and anybody entering the building
* Answering the reception phone and transferring calls internally and externally
* Front desk – keeping it tidy and clean
* Dealing with queries
* Accepting, signing and checking deliveries
* Opening checking and distributing post internally. Visiting nearest post office when/if letters need posting
* Checking, monitoring and ordering stationery
* Organising meetings and managing databases
* Booking accommodation for staff when needed
* Binding documents when requested and printing drawings
* Liaising with staff and suppliers
* Implementing and maintaining procedures/office administrative systems
* Ensuring that staff room and kitchen are kept tidy and monitoring kitchen supplies
* Using Microsoft Software package (Excel and Word)
* Attending meetings with senior management and taking minutes
* Managing the office cleaners
Personal Requirements:
* Reliability and discretion: you will often learn of confidential matters
* Adaptability
* Communication, negotiation and relationship-building skills
* Organisational skills
* IT skills
* Problem solving skills
* Initiative
* Attention to detail