Office Manager

Office Management:

Ensuring the office and workshop is well maintained and implement systems and processes to ensure its smooth running

Act as the key point of contact for the business regarding building management matters and ensure all facilities-related matters are reported and resolved in a timely manner

Point of contact for all company insurances

GDPR administration 

Ensure all office/facilities management procedures are followed

Acting as the primary contact point for IT issues

Maintain and order all IT and comms equipment

Working with the IT team to set up new starter’s technology

Organise travel bookings for the Directors

Complete other ad-hoc office management tasks

Being fully up to date with Fire Safety and regulations and manage the office Health & Safety

Helping organise company events and charitable partnerships

Greeting visitors, ensuring visitors are signing-in and out and contacting host

HR Coordination: 

To welcome and process administration of new employees ensuring all employee files have relevant information including signed contracts, passports or work visas etc.

Ensure that processes and methods are introduced and followed to ensure all new starters are fully inducted and onboarded within the business including creating ‘welcome packs’

Keep the HR records fully up to date and ensure all data relating to personnel details is kept strictly confidential

Managing staff holiday schedule including approvals

Advise on Company policies and procedures where appropriate and provide advice and support on day-to-day issues

Arranging and holding exit interviews, ensuring timely feedback is given as needed