Operations Coordinator (Part Time/16 Hrs)

InterMoor, part of Acteon group, is a leading supplier of mooring technology providing innovative solutions for rig moves, mooring services and marine projects including engineering and design, fabrication, subsea installation and survey and positioning. InterMoor's services are designed to meet the specified needs of each project safely and efficiently. Whether for a drilling rig, an offshore renewable energy project or an ultra-deepwater production asset, InterMoor's cradle-to-grave range of services - and our ability to link up with our sister companies across Acteon to fulfil project requirements under one contract - delivers increased efficiencies and reduced costs. We provide a complete package to ensure our clients receive the optimum solution in a single interface and uncompromised contracting strategy - leading to operational flexibility and commercial efficiency.

InterMoor is actively looking to add an Operations Coordinator to their Team in Aberdeen on a 16 hour (Mon-Thurs/12pm-4pm) part-time, permanent basis.

Duties/Responsibilities

• Accurate and timely processing of all purchase orders related to ChainCo business, including typing.
• Maintaining NAVISION including file opening, PO raising, equipment status, allocation of personnel hours against jobs and job closing.
• Conduct personnel logistics including organising flights, accommodation and Visas where applicable
• Conduct equipment logistics including coordination of equipment within the UK and internationally
• Co-ordinate ChainCo personnel training matrix and certification compliance as well as booking vendor training, medicals and vaccinations
• Processing of expenses
• Approval of items for purchase where applicable
• Prepare job quotes and client liaising
• Deal with Client queries and feedback for review by relevant management
• Raise credit notes
• Support monthly forecasting and operations reporting
• Type Chain Inspector Reports
• General administration and filing

Requirements

• Good standard of general education
• Invoicing and purchasing experience
• General office and administrative experience
• Effective/competent MS Office Suite User
• Excellent communication skills in both written and verbal
• NAVISION experience