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Operations coordinator & personal assistant
Operations coordinator & personal assistant
Operations coordinator & personal assistant
Posted 2 months ago
- Chandler's Cross, Worcestershire
- Any
- External
Job Title: Operations Coordinator & Personal Assistant
Location: Chandlers Ford, Eastleigh UK (Hybrid /In office)
About us:
Performance Energy Limited is a leading Oil & Gas technical manpower agency dedicated to delivering excellence to our customers. We pride ourselves on our commitment to innovation, integrity, and exceptional customer service.
We are an agile and rapidly growing Oil & Gas business looking for a proactive, detail oriented, and flexible Operations Coordinator & Personal Assistant. If you’re someone who thrives on variety, can juggle multiple deadlines, and enjoys being the go-to person who keeps things running smoothly, this is the role for you.
The Role
Reporting to both the Operations Manager and the CEO, this role is a unique blend of operational coordination and executive support. You’ll play a crucial role in optimizing processes and providing high-level support, from managing immigration logistics to being the right hand of our CEO. The ideal candidate is organized, resourceful, and able to anticipate needs before they arise.
Key Responsibilities:
Operations & Immigration Support:
* Immigration Research & Development:
Explore innovative ways to address immigration challenges when mobilizing our international workforce on client projects.
* Document Collection & Preparation:
Gather certifications, educational documents, contracts of employment, onboarding forms, and visa application packs to streamline immigration processing
* Travel Coordination:
Arrange and manage complex travel bookings, schedules, and accommodations for our international workforce.
Executive Support:
* Calendar & Inbox Management:
Handle the CEO’s calendar, schedule appointments, and manage email correspondence, ensuring priorities are addressed efficiently.
* Administrative Support:
Assist with administrative tasks and projects, helping the CEO stay organized and focused.
* Strategic Input:
Raise and track key business points that need addressing, providing insights and solutions for effective decision-making.
General Operational Support:
* Provide flexible support to the Operations Manager and CEO by stepping in wherever needed to ensure smooth day-to-day operations.
* Coordinate internal communications and assist with special projects as they arise.
What We’re Looking For:
* Proven experience in operations coordination, logistics coordination, executive support, or a similar role.
* Exceptional organizational skills with the ability to manage multiple deadlines and priorities
* A dynamic, adaptable attitude, ready to pivot as business needs change.
* Excellent communication skills and strong attention to detail.
* Ability to work independently and maintain discretion with sensitive information.
* Tec savvy, with experience in Microsoft products
* Familiarity with immigration processes or international workforce management is a bonus but not required.
Why Join Us?
* Versatile Role: No two days are the same—you’ll have the chance to make a real impact across multiple areas of the business
* Growth Potential: We’re growing fast, and there are plenty of opportunities to advance your career with us.
* Collaborative Culture: We foster a supportive and inclusive environment where your contributions are valued.
* Competitive Compensation: We offer a competitive salary, and opportunities for ongoing development
Location: Chandlers Ford, Eastleigh UK (Hybrid /In office)
About us:
Performance Energy Limited is a leading Oil & Gas technical manpower agency dedicated to delivering excellence to our customers. We pride ourselves on our commitment to innovation, integrity, and exceptional customer service.
We are an agile and rapidly growing Oil & Gas business looking for a proactive, detail oriented, and flexible Operations Coordinator & Personal Assistant. If you’re someone who thrives on variety, can juggle multiple deadlines, and enjoys being the go-to person who keeps things running smoothly, this is the role for you.
The Role
Reporting to both the Operations Manager and the CEO, this role is a unique blend of operational coordination and executive support. You’ll play a crucial role in optimizing processes and providing high-level support, from managing immigration logistics to being the right hand of our CEO. The ideal candidate is organized, resourceful, and able to anticipate needs before they arise.
Key Responsibilities:
Operations & Immigration Support:
* Immigration Research & Development:
Explore innovative ways to address immigration challenges when mobilizing our international workforce on client projects.
* Document Collection & Preparation:
Gather certifications, educational documents, contracts of employment, onboarding forms, and visa application packs to streamline immigration processing
* Travel Coordination:
Arrange and manage complex travel bookings, schedules, and accommodations for our international workforce.
Executive Support:
* Calendar & Inbox Management:
Handle the CEO’s calendar, schedule appointments, and manage email correspondence, ensuring priorities are addressed efficiently.
* Administrative Support:
Assist with administrative tasks and projects, helping the CEO stay organized and focused.
* Strategic Input:
Raise and track key business points that need addressing, providing insights and solutions for effective decision-making.
General Operational Support:
* Provide flexible support to the Operations Manager and CEO by stepping in wherever needed to ensure smooth day-to-day operations.
* Coordinate internal communications and assist with special projects as they arise.
What We’re Looking For:
* Proven experience in operations coordination, logistics coordination, executive support, or a similar role.
* Exceptional organizational skills with the ability to manage multiple deadlines and priorities
* A dynamic, adaptable attitude, ready to pivot as business needs change.
* Excellent communication skills and strong attention to detail.
* Ability to work independently and maintain discretion with sensitive information.
* Tec savvy, with experience in Microsoft products
* Familiarity with immigration processes or international workforce management is a bonus but not required.
Why Join Us?
* Versatile Role: No two days are the same—you’ll have the chance to make a real impact across multiple areas of the business
* Growth Potential: We’re growing fast, and there are plenty of opportunities to advance your career with us.
* Collaborative Culture: We foster a supportive and inclusive environment where your contributions are valued.
* Competitive Compensation: We offer a competitive salary, and opportunities for ongoing development