Operations Coordinator

Our client, an Oil & Gas equipment supplier is currently recruiting for an Operations Coordinator. Based in Aberdeen the role is on a permanent, full-time basis.

ROLE

Assist the Operations & Logistics Lead and Operations Team in all logistical and operational tasks, ensuring the timely and effective mobilisation and de-mobilisation of equipment and personnel, satisfying customer needs and ensuring adherence to all workflow, certification, and ISO documentation requirements.

RESPONSIBILITIES:

• Operational point of contact for customers and the mobilisation and demobilisation of personnel and equipment.
• Support the Operations & Logistics Lead and in all operational, logistical, and departmental tasks.
• With support from the Operations & Logistics Lead, is responsible for the Team’s planning and organisation of resources (personnel and equipment) required for each project which will include purchasing acquisition and 3rd party evaluation.
• Raise purchase orders in accordance with company policy.
• Support commercial, technical and operations teams to help assess the availability of equipment to meet project requirements.
• Assist Operations Team with creating project documentation when required.
• Visit customer premises to discuss operational matters if requested.
• Responsible for ensuring the correct documentation and certification packages are maintained and valid prior to loadout to meet customer expectations and adhere to company standards.
• Communicate effectively with all departments as necessary throughout the workflow procedure.
• Assist in the development of plans for Operational activity.
• Assist Operations Team to ensure job trackers are maintained and up to date.
• Liaise with accounts department for invoicing at month-end.
• Ensure all customs paperwork is maintained and up to date as required.
• Ensure job specific paperwork is filed promptly and correctly.
• Ensure workflow procedure implemented and maintained for each job.
• Any other activities as reasonably required by management.
• Monitor, track and document time/resources allocated to specific jobs.
• Participate in the OnCall Rota.
• Prepare updates and attend daily operations meeting.
• Attend internal or external training when required. HSEQ
• Understand and comply with company and customer QHSE standards, policies, and procedures.
• Be aware of and actively promote company Life Saving Rules and CORE values.
• Actively promote best work practice for quality and HSE.
• Show commitment and accountability with regards to continuous improvement, innovation and lessons learned.
• Encourage and nurture a positive work ethos and opportunities for worker consultation and participation.

REQUIREMENTS:

Qualifications/Experience:

• Prior operations and logistical experience is preferred
• Be computer-literate for the daily use of MS Word, Excel, and Outlook email
• Full and clean driving license is essential

Personal Skills:

• Have excellent communication skills, both verbal and written. Have excellent attention to detail and compile accurate documentation and business correspondence
• Has the ability to effectively present information, and respond to questions from suppliers, customers and managers
• Be analytical, organised, self-motivated and able to complete tasks with minimal supervision
• Be an effective intermediary between customers, suppliers, and internal departments
• Can adapt to changing job priorities and goals and be capable of dealing with multiple tasks within tight timeframes
• Ability to manage multiple projects under strict timelines with minimal supervision and to prioritise tasks effectively
• Able to articulate your own point of view or instructions in terms appropriate to the listener