PA to family Law team

PA to the family Law team

Based: Epsom

Paying �32,000

Monday to Friday 9am -5:30pm/Friday -9-5

Benefits: Health insurance, Group life insurance, Contributory pension , 25 days holiday+ BH, Discretionary incentive bonus, Social committee, Flexibility of home working & So much more!

Our client who are a leading law firm are looking for a PA to support 2 partners.

Main responsibilities:

• To use a high degree of self management and initiative.
• To meet its business objectives by providing advice to clients on all areas of private family law
• To work for all fee earners by picking up digital dictation and to support in office from Epsom
• Prepare correspondence and documents to include transcribing digital dictation.
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client
• files in accordance with the detailed procedures contained in the office manual.
• Prepare mail and enclosures for dispatch.
• Arrange for all copying to be done.
• Make appointments, arrange meetings and to maintain an up to date diary for the fee earner(s).
• If appropriate, prepare the conference room for meetings as necessary and for the tidying and
• clearance of the room at the end of the meeting and to provide refreshments if asked to do so.
• Provide support to other secretaries as required.
• Attend clients both in person and on the telephone and to provide such support in a professional and
• friendly manner in keeping with the firm's standards for client care.
• Undertake any specific training when required to do so and overall to have a responsibility towards
• self-development.
• Ensure the confidentiality of all the firm's and clients' documentation and information.
• Undertake on-line form filling requirements
• Operate the firm's case management system
• Consider improvements to the efficiency of the department.
• Undertake other duties as from time to time required.

Qualifications

Excellent speed typing skills

Essential personal qualities and attributes/skills, knowledge and abilities:

• Substantial previous legal secretarial experience including at least 2 years' experience in the specialist area
• Advanced IT skills in relevant packages and excellent speed typing skills
• Keeps up with fee earner's work production and, if being promoted but working for the same fee earner(s), has a very good understanding of how their fee earner(s) like to work.
• High accuracy levels
• Demonstrates a pro-active approach to work with a positive attitude.
• Demonstrates an excellent level of attention to client service, being able to interact well with both internal and external clients.
• Demonstrates ability and willingness to:
  • work to deadlines
  • to cope under pressure
  • prioritise work-loads effectively
  • work as part of a team
• Demonstrates clear commitment to the firm and a genuine interest in legal work
• Demonstrates a high level of courtesy and respect in dealing with all colleagues including Central Management, IT, HR and Marketing and clients/contacts
• Demonstrates a willingness to take on other tasks as required by fee earner(s)

Desirable skills, knowledge and abilities:

• Prior knowledge of Practice Evolve or other case management systems
• Knowledge of law/legal practice

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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