PART TIME Admin Officer - HMPPS Regional Offices.

Brook Street are working in partnership with HMPPS North East Regional Office in their search an Administrator to join their busy team.

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PART TIME 12 HOURS PER WEEK

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£11.44 per hour

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Address - Newton Aycliffe Probation Office

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The assignment is initially for 10 months - however will be a rolling contract which will most likely be extended.

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Job description  

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The job holder will be required to carry out the following responsibilities, activities and duties:

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Business Services support Provide a full range of support services to the PS Division, which will include the provision of a broad range of administrative functions as determined by the Divisional Support Hub Manager but which may include:

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* HR o Absence management recording o Vetting administration and co-ordination o Appraisal, reward and recognition recording o Gift & Hospitality register updating o Training administration o Maintaining up to date divisional organisational charts o Health & Safety administrative support

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* ICT o Change requests processing o Local information management using established Probation systems o Quantum point of contact * Procurement o I-Proc (requests)

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* Other o Assisting with the design, development and maintenance of computerised and manual records

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o To work closely with the local senior management team to ensure that consistent processes are used within the local Probation teams o Assisting with the production of core process maps which detail operational Probation processes as well as Corporate Support processes o Processing and recording documents in relation to goods and services

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o Administering room bookings, meetings and events

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o Responding to external and internal telephone enquiries and personal callers o Hire Car Booking administration. General Office Administration

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o Handling printing requests

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o Circulating Alert office notifications as required

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o To use keyboard skills to produce and present documentation effectively

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o To respond to correspondence and queries as required

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o To record, supply and retrieve accurate data from computerised systems and provide management information to strict deadlines

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o To organise and store efficiently paper based information

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o To deal with sensitive and confidential data in accordance with data protection requirements

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o To work closely with Shared Services to ensure appropriate protocols and procedures are followed

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If you are interested in this position, please apply below.
Please note, ALL short-listed candidates will need to provide full ID and Eligibility documents by email.

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