Part time Administrative Assistant

Are you a proactive, innovative person, eager to work as a valued Assistant in an impressive, forward thinking, global membership body, with a strong focus on actionably building a more sustainable future? For this role, you will thrive as the go-to person for any administrative queries, and be forever eager to evolve your way of working to make processes as efficient as possible.
Supporting the Head of Memberships, as a part-time Assistant, you will help with all related admin functions within the business, to lessen their administrative work-load and allow them to focus on progressing projects inline with the company’s goals.
Working 3 days per week – Monday to Wednesday, or Tuesday to Thursday (with the ability to be flexible where needed) – duties will include:
Gatekeeping all email inquiries from the website, and members, being the first point of call, triaging, and directing to the correct respondent
Distributing communications on behalf of the CEO as needed
Assisting with coordination of global events
Arranging team meetings and socials
Expense processing
Supporting EAs with overflow administrative duties and covering leave
Assisting with PowerPoint and Board Papers for Board Meetings
Booking travel for C-Suite and Directors as required
Managing vendor invoices, and liaising with accountants for processing of supplier invoices, and to monitor membership fee payments
Arranging Steering committee meetings either online or in person (bi-monthly) and liaising with assistants to co-ordinate diaries
Ensure all processes remain as efficient as possible – suggesting and implementing new ideas. Keeping on top on any advances in technology.
At interview you will be able to demonstrate:
An eagerness to learn
Incredible communication skills – written and verbal
A ‘customer-first’ approach to all you do
An impeccable attention to detail
Experience in an administrative role
This company offer 25 days holiday plus bank holidays, as well as being closed between Christmas and New Year, a Salary Exchange Pension Scheme, and a flexible hybrid setup for your working days, with impressive offices in Paddington.
Looking to join a company that is truly working towards a better future? This part-time opportunity could be the ideal option – apply today!
Please note the salary will be pro-rated.