Part Time Office Manager

This part-time role supports the Farm Director and management team with bookkeeping, financial reporting, and administration.

Key Responsibilities:

Bookkeeping

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  Maintain accurate and up-to-date financial records using Xero accounting software after an initial transfer from FarmPlan.
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  Process invoices, payments, and receipts in a timely manner.
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  Prepare and submit VAT returns.
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  Prepare monthly and annual financial statements within a full budgetary control system.
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  Ensure compliance with all relevant tax regulations and accounting standards.
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  Carry out all payroll processing, including inputting employee data and generating payslips.
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  Coordinate with external accountants as required.

Administration

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  Manage and maintain office filing systems, both physical and digital, to minimise paper usage.
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  Provide general administrative support to the Farm Director and other team members, including procurement of supplies.
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  Answer and direct phone calls, respond to emails, and handle correspondence.

Essential Skills & Experience

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  Proven experience in bookkeeping, financial reporting, and administration, preferably within the agricultural sector.
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  Strong working knowledge of Xero accounting software.
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  Excellent organisational and time management skills.
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  Rigorous attention to detail and accuracy.
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  Good numerical skills.
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  Strong communication skills, both written and verbal.
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  Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Desirable Skills & Experience

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  Experience with FarmPlan accounting software (initially only).
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  Knowledge of agricultural accounting practices, including farm subsidies and rural business finance.

Personal Qualities

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  Self-motivated and proactive.
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  Ability to work independently and as part of a team.
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  Flexible and adaptable to changing priorities.
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  Discreet and able to handle confidential information.

Additional Information

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  The role is expected to be part-time for three days a week, but flexibility is available.
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  The successful candidate will be required to undergo a DBS check.