Personal Assistant to Chief Executive Officer

About ARETÉARETÉ (ah-reh-tay) is a boutique sports management business. We are deeply passionate about our business and the sports that our people excel in. Athletes, teams and brands are our people. Our ARETÉ is rooted in our experience in Talent Representation, Partnership Sales, Content Production and Brand & Rights Holder Consultancy.We work with athletes, brands and rights holders in a unique and non-linear way. Pushing boundaries. ARETÉ is a Greek word that is defined as "the pursuit of excellence"​ or "the act of maximising one's full potential.” This leads us to live by our ultimate vision “To empower unparalleled greatness.”We are a driven and passionate team who have worked with some of the biggest athletes, teams and brands in global sport across football, cycling, F1, athletics, rugby, rowing, tennis, triathlon and Olympic Sport. 2024 is an exhilarating growth phase for us as we focus on widening and deepening our core competencies. Role OverviewOur Founder & CEO, Simon Bayliff is a forward-thinking, high-energy, visionary leader with a diverse range of professional responsibilities and we’re seeking an well organised and proactive Personal Assistant to play a pivotal role in ensuring the smooth running of his busy schedule and day-to-day operations. The successful candidate will be highly organised, adaptable, able to handle a fast-paced and dynamic work environment while maintaining confidentiality and professionalism.Key Tasks & Responsibilities:Diary & Time ManagementProactively manage the CEO’s diary, ensuring his time is optimally utilised.Schedule meetings, calls, and appointments, prioritising urgent tasksTravel CoordinationPlan and organise all travel arrangements including flights, hotels, transportation, itinerary and any other logistical needs.Ensure travel plans are cost-effective, time-efficient, and seamless.Communication ManagementAct as trusted gatekeeper to the CEOScreen, prioritise, and respond to emails and correspondence on behalf of the CEOMeeting SupportArrange meetings with key stakeholders, internal teams and external partiesPrepare meeting agendas, take minutes and ensure follow-ups are actioned promptly.Project & Task CoordinationAssist with special projects, research, and initiatives driven by the CEO.Follow up with key stakeholders on project progress and timelines.Administrative SupportTranscribing of dictation and voice memosHandle a wide range of administrative tasks including expenses, document filing (hard and soft copy), and event planning and/or coordinationProvide personal and concierge support when needed Key Skills & AttributesTemperament: A calm, problem-solving and resilient temperament under pressureOrganisational Excellence: Exceptional ability to manage complex schedules and multiple priorities.Proactive Problem Solver: Ability to anticipate needs, identify potential issues, and solve them efficiently.High-Level Communication: Strong verbal and written communication skills with the ability to represent the CEO professionally.Tech-Savvy: Proficiency in Apple hardware (iMac/Macbook) and software (iCal, Mail), MS Office and other relevant softwareDetail-Oriented: Thorough and precise with a keen eye for detail, particularly when handling sensitive information.Adaptability: Comfortable with last-minute changes and able to work in a fast-paced, ever-evolving environment.Discretion & Confidentiality: Proven track record of handling confidential information with integrity and sensitivity.High emotional intelligenceQualifications & ExperienceMinimum 2 years' experience as a Personal Assistant supporting senior-level executives.Experience in high-growth, entrepreneurial environments or within the sports industry is a plus.Proven experience in managing complex travel, calendars, and confidential communications.Bachelor's degree or equivalent qualification (preferred but not essential)“University of Life” experience (preferred but not essential)BenefitsSalary: £35,000 - £42,000 DOE Hybrid office and working from home25 days annual leave (plus bank holidays)Company pensionTraining and development budgetAgency shuts down between Christmas and New Year every year.Discretionary company bonus schemePrivate Health Cover following a successful probationary periodPLEASE share your Cover Letter and CV on your application