Personal Assistant

We are recruiting for a Personal Assistant to join our client and provide the Group Executive team with efficient and effective secretarial and administrative support, acting as a first point of contact providing a confidential and comprehensive service.

Client Details

Our client is a large not for profit organisation based in Walsall, seeking an experienced Personal Assistant to join their team on a 3 month fixed term contract.

Description

• Proactively manage the Executive Directors' diaries, review diary commitments with both internal and external contacts, exercising a high level of judgement on priorities.
• Undertake proactive email management, ensuring that urgent emails are promptly picked up, responded to and actioned as appropriate.
• Ensure that appropriate arrangements are made for attendance at external events and meetings including booking travel and hotel accommodation.
• Understand the key roles, responsibilities and priorities of the Executive Directors, proactively building strong relationships with all internal and external contacts in order to provide a high level of support.
• Utilise a wide range of IT systems and in-house applications to update, review and produce reports, presentations and maintain databases.
• Deal with all correspondence for the Executive Directors, including sifting and prioritising; passing on incoming post and following up the responses where necessary.
• Complete filing and scanning of paperwork at regular intervals to ensure all files are up to date and accurate.
• Provide a courteous and helpful response to customer, councillor and MP enquiries ensuring they are dealt with effectively.
• Raise purchase orders and goods received on behalf of the Executive Directors and process their expenses.
• Ensure that relevant reports are prepared in a timely manner and are circulated and distributed as necessary.

Profile

A successful Personal Assistant should have:

• Experience of complex diary management
• Experience of managing multiple mailboxes
• The ability to use IT application packages such as Word, Excel and PowerPoint
• Excellent communication and interpersonal skills
• Ability to work under pressure and be flexible as part of a small team
• Excellent attention to detail
• The ability to maintain absolute confidentiality
• The ability to use tact and diplomacy
• An understanding of Data Protection principles

Job Offer

• An estimated salary range of �30,000 - �35,000 per annum.
• Comprehensive benefits package.
• Hybrid working is available
• A supportive and inclusive workplace culture.
• Opportunities for personal and professional growth.

We invite all experienced Personal Assistant candidates to apply.