PMO Administrator

Our client, an Defence and Security supplier is looking for a PMO Administrator to join them on a contract basis at their site in Tewkesbury.

• Due to the nature of the role, applicants must hold the British nationality and be eligible to obtain SC Clearance.
• 6-month initial contract.
• Hybrid working, 2-3 days per week onsite in Tewkesbury.
• Rates are open to discussion, inside IR35

Responsibilities of the role:

• Provide support to Programme Management Office Lead/PMO Analysts/Project Controllers all in aspects of diary management, email inbox management, record management and version controlling
• Work with the Project Managers and Engineering Team Leads on closing out actions allocation at the bi-weekly meeting regarding resource allocations
• Support the Project Management Organisation to produce
• Support Internal /External Audits and project governance, by supporting the team with filing the record of approvals and maintaining the project management database with appropriate evidence.
• Coordinate the Contract Acceptance process, working closely with Project Management Office team, Finance and Commercial to drive through the appropriate approvals and maintenance of business system data.

• Contract Accept and Sales Order Support for Project Orders
• Logging all new Project orders
• Chasing approval of the orders
• Filing approved documents / order confirmations
• Raising the SAP (YBP) sales orders and linking to the project
• Resourcing / Demand plan
• Support the bi-weekly resource meeting. - take actions
• Chase actions from the resource meetings,
• Creating new project sites for the forecast work to win
• Closing out project sites when the forecast opportunity has been lost
• Chase future schedules required at are missing
• Help to generate Gate 3 resource charts (using excel)
• Data Management
• completion of Project Server data fields,
• enterprise resource pool maintenance (Adding new starter and leavers of the business)
• Project review action chasing and closing out
• Administration Support for Project Server
• Updates to Project sites,
• Sharepoint/project server project templates,
• New data fields,
• Data field maintenance
• Management of the PMO inbox.
• The Maintenance of the cadence calendar and management of all meetings
• Gate meetings,
• Change Control,
• Project Reviews
• Room bookings
• Integrated Business Management System Maintenance and process document updates

Experience & Skills:

Essential:

• Demonstrable direct experience of high-level administration and organizational skills
• Highly computer literate including MS Office and user of Teams and Sharepoint
• Strong interpersonal skills combined with experience of communicating with people at all levels of the business
• Diary Management using MS Outlook.