PPM Coordinator

PPM Coordinator - Up to £33,000 per annum - City of London 
Are you an experienced PPM Coordinator looking for your next position within Facilities Management?
CBW are recruiting for a Coordinator to join a leading Facilities Management team based in the City of London. 
Brief overview:

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• Monday - Friday 
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• Office based - 5 days per week 
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• 9am - 5pm 
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• Up to £33,000 per annum - salary dependant on experience 
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• Permanent position 
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Day-to-day of the role:

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• Serve as the first point of contact for internal queries related to the work environment, triaging and logging work orders for all sites nationally.
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• Liaise with contractors and internal maintenance teams for reactive callouts, ensuring effective communication with end-users about issues and updates.
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• Support the National Facilities Manager and other team members in arranging and scheduling Planned Preventative Maintenance (PPMs), Statutory Inspections (SIs), and managing compliance.
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• Assist in administrative duties across the Property department, including Projects, Risk & Compliance, and support for General Managers and the Property Director.
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• Handle reception duties as needed, including answering calls, arranging couriers, sorting post, and booking hotels for employees.
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• Utilise the Computer-Aided Facility Management (CAFM) system to log, triage, and monitor work orders, ensuring compliance with service level agreements.
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• Develop and issue reports on work orders, compliance, and audit actions using Excel or the CAFM system.
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• Support new vendor setup procedures, maintaining legal documents and the approved contractor tracker.
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Required Skills & Qualifications:

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• Proven experience in an administrative or customer service role; Facilities Management (FM) experience is preferred but not essential.
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• Experience with CAFM systems is advantageous; training will be provided.
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• Knowledge of statutory compliance related to the built environment is ideal, with a willingness to learn.
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• Strong problem-solving skills, ability to work under pressure, and manage multiple tasks in a fast-paced environment.
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• Excellent communication skills, both verbal and written, with the ability to interact effectively at all levels.
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• Good numerical aptitude and experience in processing and raising purchase orders (POs) are advantageous.
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• Proficient in IT with strong administrative skills and a willingness to learn new systems.
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• To apply for the Property Support Assistant position, please submit your CV detailing your relevant experience and why you are interested in this role.
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