Project Administrator

Morris & Spottiswood are one of the leading providers of fitout, refurbishment, M&E, facilities management and construction services in the UK. A family firm, with a proud track record of excellence, we aim high, act responsibly and value our staff and customers.

We are looking for an experienced�administrator to join our team in Glasgow (Govan).� This role is fully office based and will provide adminitrative support to the Morris & Spottiswood Scotland Division.�

This is a varied role that requires strong administrational skills as well as having the ability to communicate across all levels.

This role will include general administration; collating compliance information from operations ensuring the dashboard checks are in place, filing test sheets, general management of time sheets and assisting with O&M manuals.

Ideally you will have worked within the construction industry and have experience of working in a busy administrator role.� We are looking for highly enthusiastic and motivated individuals who are able to adapt to new procedures and enjoy working in a team environment.

Experience of Microsoft Office applications is essential; a working knowledge of Word, Excel, Internet and email.

Key Duties Include:

• Work closely with Project Administrator and team colleagues to provide assistance and cover, as necessary and ensure a seamless service provision across business requirements.


• Process weekly timesheets and issue to Payroll.


• Management of weekly van mileage and inspection logs.


• Co-ordination of all annual leave within the business unit, update labour resource tracker, liaise with payroll.


• Monthly Staff Allocations for the business.


• Production of Operations & Maintenance Manuals for various Projects (previous experience would be desirable though full training will be given); chasing outstanding information from all involved in Projects (Sub-Contractors / Suppliers / Design Team)


• Management of site drawing registers and distribution of drawings to relevant parties.


• General photocopying, scanning and typing, preparation of presentations / reports, taking minutes at meetings, as required.


• Archiving returned site files.


• Cover Reception as and when required.


• Any other ad-hoc duties as required to assist the business as a whole.

Person Specification

The successful candidate will have:

• Strong administration skills including being able to effectively organise their workload.


• Experience of administration in a busy environment.


• The ability to use Microsoft Word and Excel.


• Good communication skills, being able to communicate well both internally and externally.