Project Manager - AV Event Management

Are you looking for an exciting new challenge in the world of AV and Production?

Do you have a background in AV & Production?

Position Overview:

The Project Manager will oversee all aspects of large-scale event planning and execution, with a focus on ensuring smooth technical and logistical coordination. Key responsibilities include managing project scope, liaising with stakeholders, and ensuring timely delivery of event services.

Key Responsibilities:

Event Project Management:

• Develop and communicate technical production and labour schedules.


• Manage project scope, ensuring resources are secured to meet requirements.


• Attend client meetings and address concerns or inquiries.


• Collaborate with sales and operations to define equipment and technical needs.


• Review and confirm that equipment and technical positions align with client expectations.


• Lead the team and guide them through pre-event planning and execution.


• Ensure HSE documentation is in place, including risk assessments.

Event Execution:

• Act as the main contact for clients during events, ensuring expectations are met.


• Manage all technical aspects from load-in to load-out, troubleshooting as needed.


• Communicate project plans and delegate tasks to the event team.


• Implement onsite changes related to schedules or equipment as needed.


• Mentor team members on best practices for technical event execution.


• Ensure compliance with health, safety, and technical standards.

Financial Management:

• Assist in budget creation, analysing event costs to align with financial plans.


• Oversee onsite changes, ensuring they are communicated for accurate billing.


• Collaborate with operations on post-event invoicing and vendor payments.


• Minimise liabilities through adherence to policies and property protection.

Administrative & Training:

• Complete all post-event reporting and manage workforce hours.


• Participate in the development of project management SOPs.


• Ensure the return of outsourced equipment post-event.

Job Requirements:

• 4+ years in technical event management (Corporate Staging or Broadcast).


• Strong understanding of AV systems and equipment.


• Client relationship management experience.


• Strong communication and problem-solving skills.


• Ability to travel and manage complex logistics.

Competencies:

• Financial acumen, attention to detail, and strong team-building skills.


• Proven ability to work under pressure and manage complexity effectively.