Property Administrator

Property Administrator required for a leading Property and Investment Developer Job Summary: The Property Administrator is responsible for providing administrative support to the team, ensuring efficient operation and maintenance of properties (approx. 140 apartments Dublin based). This role involves managing tenant relations, handling financial tasks, coordinating maintenance activities, and maintaining property records. The Property Administrator plays a key role in ensuring tenant satisfaction and smooth property operations. Working Conditions: Standard office environment with weekly visits to properties (Dublin one day per week. Key Responsibilities: 1. Tenant Relations: o Serve as the primary point of contact for tenants, addressing inquiries and resolving issues promptly. o Coordinate tenant move-ins and move-outs, including managing viewings, vetting procedures and organising deposits o Managing hand over with tenants and vacating premise details o Maintain an up-to-date tenant contact list and communicate important information regarding property policies and events. 2. Administrative Support: o Assist with daily administrative tasks, including filing, scheduling, and correspondence. o Prepare and distribute notices and communications to tenants. o Maintain organized and accurate property files, both electronic and physical. 3. Financial Management: o Process rent payments, security deposits, and other tenant charges. o Track and report on accounts receivable and accounts payable. 4. Maintenance Coordination: o Receive and process maintenance requests from tenants, ensuring timely resolution. o Coordinate with maintenance staff and contractors for repairs and regular property upkeep. o Maintain a log of maintenance activities and follow up on outstanding work orders. 5. Property Inspections: o Assist with regular property inspections to ensure compliance with safety and maintenance standards. o Document inspection findings and coordinate necessary corrective actions. o Monitor common areas and report any issues to the property manager. 6. Lease Administration: o Prepare and manage lease agreements, amendments, and renewals. o Ensure all lease documentation is complete and accurately filed. o Track lease expirations and assist with the renewal process. 7. Compliance and Safety: o Ensure properties comply with local regulations, including safety and health standards. o Maintain records of inspections, certifications, and other compliance-related documents. o Assist with emergency response planning and execution. Person Specifications: Experience: Minimum of 2 years of experience in property management, real estate administration, or a related field. o Proficient in property management software and MS Office Suite. o Strong organizational and multitasking skills. o Excellent communication and interpersonal skills. o Attention to detail and accuracy in financial reporting. o Ability to handle confidential information with discretion. Skills: Lettings Administration Property Management lease administration Benefits: career progression mileage Paid Holidays