Property Administrator

Property Administrator

We are recruiting for a Property Administrator for our Solihull based client on a permanent basis. Reporting to the Head of UK Investment, the property administrator will provide high-quality, reliable, and confidential administrative support to the UK Investment team. You will be responsible for all administrative tasks associated with owning and managing a substantial UK based property portfolio, including all aspects of property insurance, data input, collating board and bank reports and ongoing occupier liaison.

As a Property Administrator, you will need to have/be:

• Experience in a data input / administration role, with a good aptitude for numbers
• Proficient in Microsoft, with good Excel skills
• Good standard of education. GCSE passes in core subjects (English & Maths)
• Ideally you will have some experience in working within UK commercial property
• Accuracy and attention to detail
• A proactive, confident, and positive approach
• Good communication skills, both written and verbal as you'll be liaising with multiple stakeholders
• The ability to use your own initiative but also know when matters need to be referred
• Time management skills in a fast-paced, busy environment
• A team player with the ability to multitask and work under pressure
• Willingness to learn and develop
• Ability to work across teams and liaise with different businesses

Details:

• Salary: £32, 000 - £33, 000
• Working Hours: Full Time, Monday - Friday 9.00am - 5.30pm
• Location: Solihull
• Duration: Permanent

Role of Property Administrator:

Insurance

• Being the main point of contact for any insurance matters
• Ensuring all assets have the correct level of insurance cover
• Raising invoices for annual premiums
• Dealing with any occupiers queries and claims
• Working with the chosen broker partner to ensure information on each asset is correct
• Arranging insurance inspections

Data Input

• Ensuring the property database is accurate and up to date
• Inputting new leases / tenancies
• Making changes to rents / lease terms
• Reading leases / lease summaries

Data Export / Reporting

• Running monthly investment reports
• Extracting quarterly board reports
• Running quarterly bank reports

Sustainability

• Keeping property EPC register up to date
• Assisting with data collection for sustainability reporting purposes
• Be the interface between the business and the energy consultant partner

Support for the Investment team including but not limited to

• Creating letters, scanning, printing, witnessing documents etc
• Meeting room bookings
• Arranging inspections of properties

Benefits of working as a Property Administrator:

• 25 days holiday + Bank Holidays
• Secure and free parking
• Onsite Gym
• Subsidised canteen
• Healthcare and Cash Plan
• Generous Pension (8% employer contribution)
• Death in Service (x3 annual salary)