Purchase Ledger Clerk - Hillsborough, NI

PURCHASE LEDGER CLERK DIVISION: Central LOCATION: Hillsborough, NI CONTRACT: Full time, permanent Benefits: Subsidised Private Medical Cover; Life Assurance Scheme, Contributory Pension, 35 Days annual leave (Including Public Holidays) *PLEASE NOTE - Applications will be reviewed week commencing 6th January 2025* As the GRAHAM business continues to grow, we are looking to recruit an experienced Accounts Purchase Ledge Clerk to join our finance team. Based in our Hillsborough Head Office, you will work closely with other relevant functional teams including the wider Finance team and Operations. The successful candidate should have strong communication and organisational skills, along with the ability to meet strict deadlines, ensuring they prioritise and plan work-load effectively. We expect them to have excellent numerical skills and solid IT skills, particularly MS Excel. We are also keen to see proven experience of using computerised accounting systems, along with a keen eye for the finer details. Exposure to the construction industry would be beneficial but not essential. Typical duties will include: Maintain Purchase Ledger re: registering of invoices/credit notes received daily, matching with purchase order and costing invoices. Ensure controls at each stage agree with supporting records. Ensure the efficient and accurate processing of transactions in accordance with the site accounting deadlines and approval processes. All relevant documentation is to be filed in an organised manner. Liaise with Procurement Department re: price and quantity variances on invoices/credit notes, ensuring internal queries resolved in timely manner and in line with accounting deadlines. Ensure supplier invoices/credit notes have the correct job code and general ledger code. Ensure adherence to month-end deadlines. Be capable of interrogating Purchase Ledger for supplier details, turnover, outstanding invoices etc. Ensure prompt filing of supplier invoices and maintain adequate filing systems. Reconciliation of monthly supplier statements, with the ability to investigate and resolve any discrepancies. Be capable of using spreadsheets as required to assist in the workflow within the Accounts Payable Section. Liaise with Suppliers in relation to queries and missing invoices. Undertake any other duties which may be required by management. This job description is intended to give the post holder an appreciation of the role envisaged for the Purchase Ledger Clerk and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals. Our Commitment to you: We are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences. We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance. A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request. GRAHAM reserves the right to carry out checks to ensure the validity of an applicant's experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure. Rachael Hartley Resourcing Partner | Construction E: [email protected] To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process click the Continue to Application below.