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Purchase Ledger Clerk

Posted 18 days ago

  • Darland, Kent
  • Permanent
  • £25,000 to £27,000 /Yr
  • Sponsored
  • Expires In 10 days

Purchase Ledger Clerk

Fast Moving Retail Company are looking to add a new Purchase Ledger Clerk to their business due to Expansion. This is an exciting time to join this fast-growing company that offers excellent facilities to work in and a career structure for you to grow.

Job Purpose:

To support the Accounts Payable Department by ensuring the accurate and efficient processing of financial transactions, fostering strong relationships with suppliers, and providing administrative support.

Role & Responsibilities:
  • Invoice Processing & Approval: Process purchase ledger invoices, ensuring accurate cost centre allocation and obtaining necessary approvals.
  • Invoice Review: Ensure invoices are accurate, complete, and comply with company policies and VAT regulations.
  • Payment Processing: Arrange for timely supplier payments and issue remittance advice.
  • Supplier Account Reconciliation: Reconcile supplier accounts regularly, addressing discrepancies promptly.
  • Supplier Statement Reconciliation: Reconcile supplier statements to ensure smooth payment processing.
  • Ledger Management: Post and allocate payments correctly in the ledger.
  • Supplier Queries: Address supplier queries effectively, maintaining positive relationships.
  • Aged Payables Monitoring: Monitor and resolve aged payables, ensuring outstanding balances over 30 days are investigated and addressed.
  • Invoicing Dispute Resolution: Assist in resolving invoicing disputes internally and externally.
  • Expense Processing: Process employee expense claims according to company policies and VAT regulations.
  • New Supplier Setup & Compliance: Set up and verify new supplier accounts to ensure compliance with company policies and financial regulations.
  • Month-End & Year-End Support: Assist with month-end and year-end reconciliations and reporting.
  • Bank Reconciliation Assistance: Support with bank reconciliations related to supplier payments.
  • General Administrative Support: Provide administrative assistance to the Accounts team as needed.
Skills & Competencies:
Essential Skills:
  • High attention to detail with a focus on accuracy.
  • Proficiency in purchase ledger processes and financial administration.
  • Strong ability to meet deadlines in a fast-paced environment.
  • Excellent problem-solving skills, especially in account reconciliations and discrepancy resolution.
  • Effective written and verbal communication skills for handling supplier queries.
  • Ability to work both independently and as part of a team.
  • Strong numeracy skills and a methodical approach to tasks.
  • Proficiency in Microsoft Excel and accounting software.
  • Ability to manage and prioritize a varied workload.
Desirable Skills (Not Essential)
  • AAT qualification or working towards it.
  • Experience an up-to-date IT Accounting system.
  • Knowledge of financial regulations relevant to Accounts Payable.
  • Previous experience in a similar finance role.