Purchasing and Procurement Manager

Reporting to the Finance Manager the Purchasing and Procurement Manager will have a key role in the Management team.

Strategic Sourcing

Developing Procurement Strategies:

• Create plans that align procurement with company goals and budgets.
• Identify opportunities to optimise costs without sacrificing quality.
• Supplier Relationship Management:
• Build and maintain relationships with key suppliers.
• Evaluate suppliers for reliability, quality, and cost-efficiency.
• Negotiate contracts to secure the best terms.

Acquisition of Goods and Services

Identifying Requirements:

• Collaborate with departments to understand purchasing needs.
• Assess the quantity and specifications of required goods or services.

Supplier Selection:

• Research and shortlist vendors based on quality, pricing, and delivery capabilities.
• Conduct bids or Request for Proposals (RFPs).

Cost Management

Budgeting and Financial Oversight:

• Monitor expenditures to stay within allocated budgets.
• Analyse pricing trends and market conditions to save costs.

Negotiation:

• Negotiate prices, payment terms, and delivery schedules to achieve favourable deals.

Contract Management

Drafting and Managing Contracts:

• Prepare, review, and enforce purchase agreements.
• Ensure contracts comply with company policies and legal regulations.

Risk Management:

• Mitigate risks associated with supply chain disruptions, non-compliance, or contract breaches.

Inventory Management

Stock and Supply Monitoring:

• Maintain optimal stock levels to avoid overstocking or shortages.
• Coordinate with warehouse and logistics teams for efficient supply management.

Reorder Planning:

• Establish reorder points and maintain supplier lead times to ensure timely replenishment.

Quality Assurance

Ensuring Standards:

• Oversee quality checks on goods received.
• Resolve disputes with suppliers over substandard or defective products.

Compliance and Sustainability

Ensuring Regulatory Compliance:

• Stay updated on trade laws, import/export regulations, and other compliance requirements.

Promoting Sustainability:

• Choose suppliers who adhere to sustainable and ethical sourcing practices.

Data Management and Reporting

Tracking Procurement Metrics:

• Monitor supplier performance, cost savings, and delivery timelines.

Report Generation:

• Generate procurement reports for management to assess purchasing effectiveness.
• Keep all product records up to date.

Team Leadership

Managing the Procurement Team:

• Train and oversee procurement staff.
• Delegate tasks and ensure efficient operations within the team.

Collaboration with Other Departments:

• Work with finance, operations, and product development teams to align procurement efforts.

Skills / Competencies

• Experienced buyer with strong commercial awareness.
• Proven record in sourcing new leading products in any market.
• Direct experience negotiating terms with suppliers.
• Experience working independently and comfortable with high level of responsibility.
• Outstanding organisational skills with the ability to prioritise tasks and work to multiple deadlines.
• Advanced Excel knowledge and comfortable with ERP systems.

ACS are recruiting for a Purchasing Manager. If you feel that you have the skills and experience required in this advertisement to be a Purchasing Manager, please submit your CV including an outline of your experience as a Purchasing Manager. It is always a good idea to include a covering letter outlining your experience as a Purchasing Manager with your application as this will enhance your chances of selection and improve your prospects of landing the Purchasing Manager role you desire.