Recruitment Hr Administrator

The successful candidate will be required to work 37.5 hours per week, working across Monday - Friday, 9AM - 5PM. Cover is required for approximately 1-2 months, with the possibility of extension.

In this position, you will be expected to;
- Provide a customer-focused service to applicants and hiring managers throughout the Recruitment process
- Respond promptly to queries and requests received through telephone calls or emails via the Recruitment inbox
- Use the online recruitment and candidate management ATS to process and publish job requisition forms, upload adverts, support hiring managers to shortlist applications, providing guidance/written guidelines and training where necessary
- Arrange interviews, prepare interview schedules and provide support by facilitating interviews. (E.g. issuing candidates with assessment exercises and interview questions)
- Produce offer letters and draft accurate contracts of employment to issue successful candidates with the supporting paperwork
- Carry out pre-employment checks - obtaining Right to Work documents and processing DBS checks, references, health questionnaires etc., ensuring that the employment checks process is completed timely and efficiently
- Input data onto the HR database for all new starters, accurately and in a timely fashion for Payroll processing and other HR related requirements
- Aid the Locum & Agency team with liaising with Agencies, Agency workers and Managers, to coordinate the transfer of agency staff to the organisations Locum bank/permanent employment
- Create and update electronic recruitment and personnel files, inputting data accurately onto HR information systems (e.g. new starter and internal mover's details, on-boarding /new starter documents or sensitive personal information),ensuring that all documentation is filed in accordance with departmental standards and data protection (GDPR)
- Ensure staff compliance with organisational processes and procedures and support in the implementation of agreed policies and procedures throughout the organisation
- Ensure you comply with Equality and Diversity, Recruitment Data Protection and Health & Safety policies and legislation
To apply for this role, you must have;
- Experience of working in a busy office environment within HR and or recruitment
- Experience of working with and maintaining HR and Recruitment systems, including but not limited to ATS (applicant tracking system), Payroll, HR and DBS services
- A strong understanding of the key administrative tasks carried out within a recruitment process
- Strong understanding of the legal requirements of the recruitment process and HR department.
- A pro-active approach and ability to work using own initiative.
- Able to understand and follow written policies and procedures, maintain confidentiality and securely protect data
- Strong time management skills, able to effectively manage workload, multiple priorities and meet tight deadlines
- Able to use MS Office package (particularly Word, Excel and Outlook) at an intermediate level
- Strong interpersonal and communication skills - able to communicate effectively verbally and in writing with a variety of people from candidates to hiring managers etc
- Ability to work effectively as part of a team and build good working relationships at all levels
Candidates must confirm their interest as soon as possible, with interviews scheduled over Teams and the appointed candidate expected to start as soon as possible.