School Finance Officer

School Finance Officer - London SE27

Hours: 8:30am to 4.:00pm (maybe some flexibility)

Requirments: Experience using Xero

Main Purpose

To provide an efficient and effective financial support service to the school ensuring the smooth running of the Finance Office. To liaise with all departments within the school on financial matters. To ensure that the school complies with statutory financial regulations.

Accountabilities

• To process purchase orders, receive delivered goods and process invoices ensuring the requisite audit trail is completed.
• To ensure (Best Value) wherever possible when purchasing goods and services by obtaining quotations, negotiating discounts etc.
• To advise Heads of Department with regards to purchasing through induction, advice on suppliers and delivery times etc.
• To produce regular and ad hoc financial report to a range of stakeholders.
• To process internal charges e.g. reprographics, central stationery purchases, catering etc.
• To manage the record – keeping of (prepayments) accruals, the section 16 return etc. In preparation for the annual closure if accounts.
• To monitor the development and use of the school’s financial software i.e. Xero (Main Fund), Tucasi School Cash Office (School fund) and implement appropriate changes when required.
• To maintain an accounts filing system suitable for auditing purposes.
• To liaise with the school’s bank when required
• To manage the day-to-day operation of the school fund.
• To undertake a bank reconciliation with the school fund on a monthly basis.
• To create a set of accounts in a required format on the school fund for termly reporting to the Finance Committee
• To issues invoices when required and chase up debtors.
• To manage the booking of taxis for staff, ensuring records are kept and checking invoices received.
• To collate and complete the required data for termly BVPI returns.
• To develop, update and maintain the school’s computerised Asset Register ensuring that goods are security marked accordingly, have their location and value recorded etc... to manage the annual stock-take.
• To manage the payment of visiting music teachers ensuring mechanisms are in place so that correct payment is made to the Lambeth Music Service according to hours worked etc and that detailed records are kept.
• To manage the collection of music fees from students liaising with the Head of Music, issuing correspondence to parents, cashing up and dealing with debtors.
• To manage the school’s telephone system. This includes the checking of monthly bills; reviewing the contract for the supply of call charges and seeking the cheapest deals; dealing with maintenance and development of the school’s telephone system.
• To deal with whole-school insurance matters when required at the request of the school Business Manager. To manage the insurance scheme for musical instruments.
• To complete the annual P11 D return to HMRC for employees in receipt of the school’s private healthcare scheme.
• To undertake any other duties consistent  with main purpose of the job as requested by the school Business Manager or Headteacher commensurate with the level of the post.

Requirements

• Hold Right to Work in the UK
• Hold an enhanced child barred list DBS certificate registered with the online update service or be willing to process a new application
• Provide a minimum of two professional references to cover the most recent 24 months of employment.