Secretary

A Secretary position working for a anyone with admin experience. The job is in the Legal sector and Hybrid working 3 days in office and 3 working from home.

Client Details

The client is a reputable and established Law Firm based in Birmingham City Centre looking for a Secretary with administration experience.

Description

* Formatting documents and any other relevant documentation as directed;
* File openings;
* Organising and maintaining tidy and accurate files both in hard copy and electronically;
* Producing invoices and dealing with any queries that may arise once invoices are issued;
* Produce frequent summaries of account ledgers and ensure that all balances are tidied or cleared wherever possible then archiving files as appropriate;
* Diary management for the fee earner(s);
* Prepare comprehensive travel itineraries and book transport and accommodation as required;
* Receiving phone calls from clients; routing them or taking messages as appropriate;
* General administrative support for the department e.g., filing, photocopying;
* Manage workload capacity and provide regular updates to the Secretary coordinator;
* To provide cover and support to the other secretaries within the team as and when required. Flexibility is important as there can be considerable fluctuations in the amount of work produced by fee earners.

• Audio and copy typing and document processing;

Profile

* Experience in Administration work
* A high attention to detail to produce work / documentation which is consistently of a high standard;
* Experienced in both audio and copy typing;
* An advanced knowledge of Word applications such as auto - numbering, bookmarks, and track changes;
* Ability to organise and paginate large documents using Word/PDF format;
* Competent with MS PowerPoint, Excel, Outlook, and Internet applications;
* Excellent communication skills, both written and verbal;
* Ability to prioritise workload to increase efficiency for the team;
* Shows initiative and is self-motivated;
* Able to convey clear and concise information to clients and external organisations, which will not compromise the practice or the firm.

Job Offer

• Hybrid Working (3 days in office, 2 from home)
• Monday to Friday (No weekends)
• Great location easily accessible via public transport routes
• Company benefits
• Free Parking