Transport Administrator

An exciting opportunity has arisen for permanent full-time Transport Coordinator to join our Operations team at the Bristol Hub. The hours of work are 40 hours per week.
JOB OVERVIEW:
As a Transport Coordinator you will have already gained experience in a fast-paced transport/administration environment. You must be organized, have excellent attention to details, be proactive and able to manage your workload effectively. You must be confident to work with various IT systems. You will need to be a strong communicator in both verbal and written English and be both polite and professional to external and internal colleagues. You will need to be able to use your initiative, adapt quickly to any changes of situations and keep a calm temperament.
MAIN DUTIES: Management of all daily transport movements
Conduct daily briefing and debriefing for all drivers ensuring all relevant information is captured.
Update drivers run list and manifests accordingly.
Complete administrative duties as required including route sheets, drivers time sheets, agency drivers hours, IMC paperwork and TMS data inputting
Monitor vehicle and trailer types and amend where required due to operational requirements
Ensure all collections and deliveries are performed on time and in the most cost-effective manner by tracking vehicles using the latest technology provided by Fleet Trak and support Client Services with ETAs when required
Update the transport measurement system to ensure that all relevant data can be measured by KPIs.
Ensure that Industrial Relations are maintained and keep good working relationship between the Transport Controllers and the drivers
Ensure all drivers are always wearing approved Company uniform and full correct PPE
Ensure all Health & Safety Regulations are upheld at all times
Ensure driver Digi-Card downloads are completed at the start of the shift and at the end of the shift, as per TDG procedure
Manage driver daily vehicle checks and defect reporting and liaising with Maintenance Service Suppliers
Ensure vehicles and trailers are available for Planned Maintenance Inspections and MOTs and go to the workshop on time
Monitor PMI reports and MOT Prep reports for repairs not captured on daily driver checks
Complete daily handover logs to ensure all issues are communicated to the next shift
Complete any other duties as required by The Delivery Group
This list is not exhaustive and may vary as other areas of need are identified. Working closely with the Hub Manager, The Transport Coordinator will be responsible for providing effective day-to-day management of all transport movements into all Company operational facilities, from customer collection through to delivery.
ABOUT YOU: Excellent knowledge of all Vehicle Operator Licence requirements
Excellent knowledge of all EC and UK drivers hours regulations
Experience of working as a Transport Controller/Co-Ordinator within a multi-collection environment
Excellent attention to detail with the ability to ensure total compliance whilst maintaining customer service levels
Exceptional organisational skills and able to effectively manage own workloads
Experienced in Microsoft Office systems and other office systems
Strong communicator in both verbal and written English and be both polite and professional to external and internal colleagues

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